WebMAIL - NeoMail Use
Web Based Email
Retrieve your email
from anywhere. These features allow you to
retrieve your email no matter where you are.
When you log into
your Control Panel and click this feature from
within your Mail Manager, a screen will pop up
asking you to answer some simple questions that
will configure the program for your use. After
saving your answers, the mail program will start
and you'll be taken to the screen that shows your
NOTE: NeoMail will
only accept mail sent to your default address, so
be sure to type in your default address in the
Reply-To box when configuring the program. If you
use a different address, people will not be able
to reply to your messages.
At the top of the
screen you will find control panel icons as shown
in the graphic below. Click on icons shown here
for an overview of each tool.
Accessing Your WebMail
To log into your web
mail account from anywhere in the world, all you
need is access to a computer that has access to
the internet. Simply enter your domain URL
(name) into the browsers address bar just as
though you were accessing your domains' web site.
Then just add ":2095" at the end of your
domain name like this:
You will then be
presented with a pop up window asking for your
username and a password. Use your full email
(firstname.lastname@example.org) and your regular "email"
password. This is not your internet access
password, but your email account password.
And always remember that your username and
password are case sensitive.
This will also allow
employees with an a regular email account on your
domain, to check their email from any on line
computer, while they are on the road. You log in
with your email address and that mailboxes
You will also see a
"checkbox" with the words Save this password in
your password list... If you are NOT
on your own computer, DO NOT check
It specifies whether
to save this password so that you donít have to
type it the next time you make this connection.
Note: If you select this check
box, other people might be able to gain access to
restricted sites by using your computer, user
name, and password.
You will then be presented with the option
of using either the "NeoMail" webmail
program or the "horde" WebMail program.
We recommend the NewMail Program. It is
supported in this document. If this is the
first time you have accessed your email account
using the NeoMail WebMail program, you will be
greeted by a welcome screen explaining that this
is the first time using NeoMail so they need to
configure the program for your use. Simply
click on the continue button to proceed.
You will then be
taken to the user preferences, you can alter your
preferences, if desired, then proceed by clicking
on the "save" button at the bottom of the screen
You should then
receive a message that states your preferences
were successfully saved. Click on the
"continue" button to complete the process and
enter your WebMail program.
Your NeoMail Control
Compose New Message
Choosing this option
will open a screen for creating a new email
message. The default information you entered in
the configuration (the answers to the questions
the program asked when you first started it) will
appear in the correct boxes, so you only have to
fill in two boxes: the email address of the person
you want to send your message to, and the subject
This means Carbon
Copy. Add additional addresses here if you want to
send a copy of the email to more than one person.
Separate addresses with a comma, but do not add a
space between them:
This means Blind
Carbon Copy. When you use the Carbon Copy option
above, all the email addresses you entered will
appear in the header of each recipient's message.
You may not want all the addresses to show in the
headers, either because you don't want the main
recipient to know you are sending copies to
others, or because you don't want to publish
everyone's email address without their permission.
If you don't want
the email addresses to show, place them in the BCC
box instead of the CC box. Add them the same way
as before, separated by commas but without any
You can attach a
file to your email message by clicking on the
Browse button and choosing the file that you want
to send. However, remember that many of the files
on your computer are quite large in comparison to
email messages. If the file is too big, the
recipient's ISP my reject it, or the recipient may
choose not to open it due to excessive download
You can add a
signature to your your message by simply replacing
the NeoMail message with one of your own. A
signature is a short message that appears at the
end of every email you send.
Links can be added
to your signature by typing the full URL. For
Visit my site at
This will appear in
the recipient's email as:
Visit my site at
Recipients will be
able to visit your site by clicking on the link.
NOTE: Do not use
anchor tags. Just type the URL as illustrated
above. Some older email programs can't translate
clickable links. The recipient will be able to
visit your site by using copy and paste to place
the URL into their browser.
refreshes your window and activates any changes
you have made.
This option allows
you to make changes to the preferences you entered
when you accessed the program for the first time.
Simply make any
changes you want, then click on the Save button at
the bottom of the page.
NOTE: If you decide not to
make any changes at this time, click the Cancel
button at the bottom of the page rather than using
your browser's back button. This will return you
to the NeoMail program. If you use your browser's
back button instead, you will be taken back to
Email Manager main screen.
Click on this button
to add entries to your Address Book.
The address book
provides you with a quick way to send mail. Just
click on the Address Book icon and a list of names
with email addresses will appear. Click on the
email address of the person you wish to send a
message to, and a new email message window will
appear with their address already filled in.
This tool allows you
to add folders to your NeoMail program so you can
more easily organize your messages. For example,
you may want to add a folder named Work and place
all your work-related messages there.
When you click on
the button, a box will appear where you can type a
name for the new folder. Click on Add, then click
the Back button on your browser a couple of times
to get back to the main window. Then click the
Refresh button, and the new folder name will
appear in the drop down list of folders at the top
of the NeoMail screen.
This button empties
the holding file where messages you have deleted
are kept. It's a good idea to always empty this
file before you close NeoMail.
Move to Folder
This tool allows you
to move a message to any folder. Just choose the
folder you prefer from the drop down menu and
click the MOVE button.
To access messages
in a given folder, choose the folder name in the
drop down menu at the top left of the NeoMail